Every invoice in Kovix goes through a series of statuses that tell you exactly where things stand. Understanding each one helps you manage your work, chase payments confidently, and know when to follow up.
Draft
The invoice has been created but not yet sent to the client. Only you can see it. You can edit every field of a draft invoice freely — the amount, description, due date, notes. Nothing is locked until you send it.
Use drafts when you want to prepare an invoice in advance, get the wording right, or wait for a client to confirm a final price before sending.
Pending
The invoice has been sent and delivered to the client, but they haven't opened it yet. At this stage, the client will have received an email notification with a link to view the invoice.
If an invoice stays in Pending for several days, it's usually worth following up with the client directly. Sometimes notifications end up in spam, or they simply missed it. You can share the direct invoice link with them as well.
Viewed
The client has opened and viewed the invoice. This is a good sign — they're aware of it. Viewed status doesn't mean they've agreed to pay, just that they've seen it.
If an invoice sits in Viewed for a while without becoming Paid, it may mean the client has questions, is waiting to be paid themselves, or needs a nudge. This is a natural point for a friendly follow-up message.
Paid
The client has confirmed payment in Robux. This is the goal. Once an invoice is marked Paid, it moves to your earnings history and counts toward your total revenue stats on the dashboard.
Overdue
The due date passed and the invoice hasn't been paid. Kovix automatically moves invoices to Overdue when the due date is exceeded — you don't have to do anything manually. Both you (if on Pro plan) and the client receive a notification when this happens.
An overdue invoice is a clear signal to follow up. You can still collect payment on an overdue invoice — its link remains active and the client can still pay. The Overdue status is informational, not a block.
Your dashboard highlights overdue invoices in a red alert banner at the top so you never miss them.
Cancelled
The invoice has been cancelled and is no longer active. Cancelled invoices cannot be paid. You might cancel an invoice because the project fell through, the scope changed significantly, or you're re-issuing with corrected details.
Cancelling an invoice doesn't notify the client automatically — if the cancellation is relevant to them, it's worth letting them know directly. Cancelled invoices remain in your history for your records.